Privacy Policy

Privacy Policy – Version: June 2025

Benoliel Simon FSBD (hereinafter referred to as "we") acknowledges the importance of respecting privacy and protecting the personal data of clients and visitors to its website odontoscope.com. This Privacy Policy details how we process your personal data.

1. Scope

This website is managed by Simon Benoliel, dentist, whose registered office is located at Rue Haute 322, 1000 Brussels, Belgium, and registered under company number 0734.431.540.
We act as the data controller when processing the personal data of users of our website.

We are committed to creating and maintaining an environment where users can be confident that their information is not misused. We comply with applicable data protection legislation, including the General Data Protection Regulation (EU) 2016/679 (GDPR) and Belgian national law.

This policy explains:

What personal data we collect,
How we use it,
And how we ensure its proper handling.

By using our website, this Privacy Policy and the Terms of Use apply. Any additional terms are expressly excluded unless agreed in writing. Even in such cases, this Policy remains applicable alongside those specific agreements.
Use of the website, forms, and content is only permitted if you agree to this Policy in its entirety. If not, you must stop using the website, forms, and content.

2. What Personal Data Do We Collect?

Most areas of our website can be accessed without providing any personal data.

We may collect and process the following categories of personal data for the purposes described below:

Data provided via forms or direct contact (email, phone, events):

Contact details (email address, phone number of the examiner)

Data related to oral health evaluations submitted through our form:

Name, surname, and national social security number (NISS) of the patients
Intraoral photographs and photos of dental prostheses
Medical history (anamnese)
Geolocation data (from IP addresses, social media signals, GPS)
Browser and usage data (IP address, browser type, OS, session duration, referring pages)
Cookies and tracking data
Data obtained via third-party login (e.g., Facebook account)
Recorded phone conversations for training or quality purposes
Publicly available data to verify submitted information and for business development

3. Why Do We Collect Your Information and On What Legal Basis?

We collect this information to better understand your needs and to improve our services.

Purpose	Personal Data	Legal Basis	Retention Period
Customer management	Contact details (email, phone, address)	- Necessary for contract performance - Legitimate interest	10 years after the end of the business relationship
Tele-expertise for oral health	Name, contact info, NISS, intraoral and prosthesis photos, anamnese	Consent	5 years

4. How Do We Use and Share Your Data?

We may share your personal data with:

Our IT provider who maintains the application and accesses data for service performance
The dentist designated to receive the data as part of a tele-expertise

We may also share your data with third parties for legitimate business purposes (e.g., web hosting, analytics, marketing support, customer service). These partners access your data only when strictly necessary and are not authorized to use it for other purposes.

We do not sell or rent your personal data to third parties.

We may disclose personal data:

To enforce our policies or comply with legal obligations
In the public interest or law enforcement contexts
During legal proceedings or to protect our assets and rights

In case of a sale or merger of Benoliel Simon FSBD, your data may be shared with potential buyers’ advisors and transferred to the new owners. We will ensure appropriate measures to safeguard the confidentiality of your personal data, which will remain subject to this policy.

5. International Transfers

We do not transfer your personal data to countries outside the European Economic Area (EEA).

6. Rights of the Data Subject (Patient or Evaluated Individual)

Under GDPR, you have several rights concerning your personal data:

1. Right of Access

You may request confirmation as to whether we process your data and access to that data.
We will inform you of:

The processing purposes
Categories of data
Recipients of the data
Data retention period or its criteria
Your rights under this policy

You may request a copy of your data. Excessive or repetitive requests may incur a reasonable fee.

2. Right to Rectification

You may request correction or completion of inaccurate or incomplete data.

3. Right to Erasure ("Right to be Forgotten")

You may request deletion of your data where processing does not comply with applicable laws, within legal limits.

4. Right to Restriction of Processing

You may request restriction if:

You contest the accuracy of data (for a period allowing verification)
Processing is unlawful and you oppose deletion
Data is no longer needed but required for legal defense
You object to processing and await a legal justification

5. Right to Data Portability

You may request to receive your personal data in a structured, machine-readable format and transmit it to another controller, when processing is based on consent and carried out by automated means.

6. Right to Withdraw Consent

You may withdraw consent at any time by email or through your user account.

7. Exercise Procedure and Legal Limitations

We may require proof of identity before fulfilling your request. In some legally defined circumstances, we may deny your request.

To exercise your rights or learn more, contact: simon@fsbd.org
You also have the right to lodge a complaint with the Data Protection Authority in Belgium:
Autorité de protection des données – Rue de la Presse 35, 1000 Brussels (contact@apd-gba.be)

7. Security

We take reasonable technical and organizational measures to protect your personal data from destruction, loss, unauthorized disclosure, or access.
However, please note that the internet is an open system, and we cannot guarantee that unauthorized third parties will never bypass these measures.

Our site may contain links to third-party websites. We are not responsible for their content or privacy practices. Always read their privacy policies before accepting cookies or submitting data.

8. Governing Law and Jurisdiction

This Privacy Policy, the website, and all related disputes are governed by Belgian law.
The courts in the jurisdiction of FSBD’s registered office have exclusive jurisdiction.

9. Policy Updates

FSBD.org may update this policy to reflect changes in how we process your data.
The updated version will be published on this webpage and will take effect immediately.
Please check this page regularly to stay informed about how we handle your personal data.